Commercial and Government Licences

Commercial organisations, local government, and central government agencies have important obligations under copyright law.

If your organisation needs a simple, efficient way to maintain compliance with copyright law, one of these licences is a great fit. Depending on what type of organisation you are, we can offer you a Commercial Licence or a Government Licence. For less than the cost of one book per staff member, you can simplify your copyright law compliance.

Here's an overview of what's covered under these licences.

What material can you copy?

  • Material that originates from a printed book, journal, or magazine (sometimes called hard copies)
  • A scanned or digital copy of an original printed version

How much can you copy?

  • Up to 10% or one chapter of a book (whichever is greater, including pictures and graphs)
  • Complete magazine and journal articles (one per issue, more if on the same subject)
  • Overseas newspaper articles (five per issue, from online or hard copy)

How can you share this material with staff?

  • Password protected intranet sites (eg. staff portals)
  • Email
  • Handouts, briefing notes and staff compiled worksheets (printed and digital)
  • Interactive whiteboards and screens

​Simplify your copyright law compliance

Both copyright licences provides comprehensive permission to re-use printed material sourced from books, textbooks, journals, magazines, and overseas newspapers.

Compliance with the law: staff will no longer need to obtain permission from each publisher. No need to renew permission when licences expire, or to manage complicated multiple licences. And no need to remove material because permission to copy can’t be obtained.

Risk management: as a licence-holder, your organisation will be indemnified against legal action by owners of material included in the licence. Licence-holders have access to free copyright education material and our help-desk.

Support authors and publishers: licence fees fund authors and publishers to continue to produce information you need to train your staff.

Pricing and licence period

Pricing is based on your number of FTES (Full Time Equivalent Staff), making copyright compliance a predictable fixed cost.

Both the Commercial Licence and Government Licence can be activated for the first time at any point throughout the year, and are issued for the period January to December. Renewed at the beginning of every year, all you need to do is update us with your staff numbers and we'll take care of the rest.

A copyright licence that meets your needs.

These licences are designed to meet the needs of businesses, local government agencies and ministries, and other central government agencies.

  • Full copying of out-of-print works in some circumstances.
  • Free assistance with your copyright licence enquiries through our help desk.
  • Free training support. Check out our resources page to download copyright awareness material or contact our Business Development Manager to discuss webinar and live copyright education seminars.

How does the licence help me?

Research staff
If your job involves working with copyright material, the licence lets you use high volumes of material without delay or extra legal obligations. The licence helps by giving access to a wide range of published material without having to obtain, manage, and maintain compliance with permissions from publishers of every item you use.

Professional development staff
If you’re responsible for professional development in your organisation, the licence lets you use high volumes of material without delay or extra legal obligations. The licence helps by giving access to a wide range of published material without having to obtain, manage, and maintain compliance with permissions from publishers of every item you use.

Compliance administrators
If you’re in a compliance administration role, the licence helps you to keep your organisation compliant with its legal obligations. The licence helps by removing a wide range of compliance obligations. It reduces or eliminates altogether risks of staff being sufficiently informed of copyright obligations, correctly obtaining, complying with, correctly recording, and renewing large quantities of individual permissions, as well as budgeting and payment of fees for large quantities of permissions. There’s even a legal indemnification! Copyright Licensing provides a range of education and compliance resources, and support from knowledgeable, responsive staff.

Senior managers
If you’re responsible for making purchasing decisions, the licence provides a comprehensive, well-established, and cost-efficient solution to copyright’s compliance risk and administrative overhead. The license helps by covering a broad range of copyright material, simple comprehensive terms, with a predictable EFTS-based fee structure.

Decision makers
If you’re a senior decision-maker, the licence provides an effective, low cost compliance solution that lets administrators focus on your organization’s strategic goals. The licence helps through its broad scope and predictable cost structure, mitigating the risk of non-compliance with otherwise complex legal obligations.

What isn't included in these licences?

Copyright applies to published material including books, journals, newspapers, magazines, art and music - even when the copyright symbol © is not displayed. Generally, if your copying falls outside of the provisions of the Copyright Act, you need to gain advanced permission from the Rightsholder to copy and share their material.

Our various licences enable organisations that have licensed with us to copy and share much more than is available under the Copyright Act. But there are exclusions to what can be copied, find out more here >>

Find out more

To learn more about the Government Licence or Commercial Licence, or to discuss your copyright needs in more detail, please contact us via this Enquiry Form. You will receive a response from us within two working days.

Photo by Glenn Carstens-Peters on Unsplash

Questions?

For in-depth answers for all your questions, visit our Knowledge Base

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