Copyright Licensing - Educational

Although the Copyright Act 1994 allows schools, public tertiary institutions and non-profit private training establishments to copy material from published works for educational purposes, the amounts permitted are limited.
CLL has therefore developed licence schemes that extend the limited copying rights of educational institutions under the Copyright Act. With a licence you have advance permission to copy from a whole range of copyright protected resources, as well as the assurance that the copyright owners will be paid for any work copied. It’s worth noting that many of the authors of educational works are also teachers.

How long does a licence last?

The licence for schools commences on 1st July and expires on 30th June the following year. It is renewable annually.
The licence for other institutions runs from January to December and is also renewable annually.

How many educational establishments in New Zealand have licences?

Most educational institutions in New Zealand (universities, polytechnics and institutions of technology, wananga, private training establishments and schools) have recognised the benefits of having a licence and have a current licence in place.

What does the licence cover?

A Copyright Licensing Ltd (CLL) licence allows for multiple photocopying and/or electronic copying of extracts from books, periodicals and journals for educational instruction, or for any other purpose authorised under the licence, as follows:

up to 10% or one chapter of a book, whichever is greater;
up to 15 pages of all or part of a single work in a collection of works even if the work is published separately, e.g.: a published compilation of poems, plays or short stories.

one or part of one article from a periodical publication, or additional articles from the same periodical publication if they are on the same subject;
an artistic work (such as a diagram or illustration) included in a book, periodical or journal;
subject to prior written approval from CLL, a complete work where the work is out of print or unavailable in sufficient quantity within a reasonable time at the normal price.

A CLL educational licence also allows copying of:

material obtained through the Interloan service if it cannot be obtained from any other source and
a repeat copy from a work within 14 days of it being copied, where the copy is not made by the same staff member for the same class or course of study.

Educational compilations and workbooks:

All extracts copied under licence may be included in in-house compilations or workbooks, provided the source of each extract is appropriately identified.
Except where small passages of copyright material (accompanied by source identification) are included in in-house compilations or workbooks, all copying should be true to the typographical format of the work copied.
Licensees may recover the costs incurred in providing photocopies of copyright material to students.

What doesn’t the licence cover?

The licence does not permit the copying of the following material, which must be copied in accordance with the Act or with specific permission from the copyright owner:

Works stipulating that they may not be copied under a copyright licence of this nature;
Works downloaded from the Internet;
Printed music (including the words);
Loose maps and charts;
Unpublished religious orders of service;
New Zealand newspapers;
House journals (publications for employees);
Photographs and/or illustrations published separately from a work;
Privately owned work (issued for tuition purposes and limited to a clientele who pay fees); or
Theses, dissertations and student papers.

How do I apply for a licence?

Schools :Schools can apply for a CLL licence through the New Zealand School Trustees Association (STA) One-Stop-Shop Copyright Licensing Scheme.

Since 1998, STA has brought the various New Zealand copyright agencies together to establish the One-Stop-Shop Scheme to simplify access by schools to licences and to standardise certain licence terms.

Under the Scheme, schools receive a pro forma invoice covering copyright licences from CLL, APRA, and Screenrights. The licences cover the photocopying of extracts from published literary and musical works, the performance and reproduction of music and copying from television. Schools can easily select the licences they need to meet the particular needs of their school.
Members of the STA enjoy a discount of 5% from the base licence fee.

Other educational establishments: Private training institutions and other unlicensed educational institutions should approach CLL directly for a licence.

Sample Data Collection

CLL needs to determine whose copyright works are being copied, and what proportion of licence fees collected should be allocated to each copyright owner whose work is copied.

That's why each year we collect data from a small number of statistically selected licensees on what copyright material is being copied. The information is then collated and processed to enable distribution to the rightful copyright owners.

The data collection period lasts for only eight weeks, during which time the institution is required to keep full and accurate records of all copying of copyright material. The whole process is simple, non-invasive, and can be summed up in four easy steps:
1 CLL briefs the licensee before the data collection period begins.
2 Photocopying records forms are placed by selected photocopiers.
3 Staff record all copyright material photocopied for a period of eight weeks.
4. Recorded data is returned to CLL.
There is no CLL presence on site.

In addition to this data, CLL gathers bibliographic information about copyright material obtained in course packs, compilations and workbooks used by students throughout the year.
From all this information we are able to distribute fees to the correctly identified authors, artists and publishers.

Free Seminars

CLL is committed to protecting the interests of the copyright owner and the education of the content user. We are happy to visit your institution and provide a free seminar to staff about licensing and copyright issues.Please contact us on: 0800 480 271

Copyright Notices

Referencing Standards for Copyright material contained in complications, course packs and study guides - Download in PDF format

Educational