Copyright licensing Copyright licensing

Data Collection

How it works.

So that we can reimburse copyright owners when their work is copied by a licensee, we first need to find out what is being copied.

We understand that it would be a logistical and administrative nightmare if we asked all licence holders to provide full records of everything that they are copying, all the time. It would be a nightmare for us too! The cost to process this much information would quickly soak up monies available for distribution to copyright owners.

Instead, we worked with a statistician to establish a data collection process that is representative of the copying conducted over the term of a licence. It also takes into account variations such as location, size, and enrolment or staff numbers within licensee groups.

We collect copying data in 2 main ways.

1. Daily Copying
For schools and businesses where copying varies from day to day, we collect data by providing a form for staff and leaving it at the copier. Over the sampling period (usually a few weeks), staff are asked to record information about their copying.

Watch this useful guide to walk you through the data collection process for schools.

2. Course Material
For tertiary and private training establishments, we are most likely to request copies of course packs that are provided to students. These should contain bibliographic references of the material that has been copied and we can get the information we need from this.

Once we have the number of titles copied and number of pages copied, we can calculate a ‘per page’ rate and this gets divided up amongst the copyright owners of the work that was recorded to have been copied.

For more information on the data collection and distribution process, download the CLNZ Rightsholders Brochure.pdf



To request further information or if you have a question about the Data Collection process – Talk to Us.